FWOC AGM, optional Potluck Social & run/walk (TNT) Meeting

Organizers: Vital Mialeshka (Host), Jane R (Course Planner)

Map: St Andrews / Hillhurst

Thanks to everyone who participated in the AGM. I think I can safely say we enjoyed the TNT and the social, and the AGM was pretty informative:) Thanks to Suzanne for the photos! Details from the AGM will be included in the next newsletter, coming out shortly.

Come learn about or get involved with Foothills Orienteering Club (FWOC) at St Andrews Heights Community Hall (see map below). A 2025 FWOC Club membership is required to participate in the TNT event or to vote at the meeting.

5pm - Fun TNT Event

• arrive 5ish to run/walk this week's Toques 'n Training event in the surrounding area.
• Maps will be available in the Hall at 5pm to current Foothills Orienteering members and also emailed to prior TNT registrants.
• If you have not registered for the TNT event series you are welcome to participate for this one. Please email events@ ([email protected]) so that we know how many maps to print.
• There will be orienteers to explain the TNT if you are new to these events.

6pm - Potluck social

• arrive at 6ish and bring whatever dish you want to share. We're aggressively casual on the potluck organization so all participants accept the risk of 20 marshmallow jello salads.
• get back in touch with orienteering friends

7-8:30pm - Annual General Meeting

• Election of Board of Directors
• Volunteer Recognition
• other business and updates

For all attendees, please indicate which parts you will be attending by adding your name to the events listed on this page. It is not mandatory to attend any of the evening's events, but doing so will help our planning.

1. Notice - the Annual General Meeting (AGM) of the Foothills Wanderers Orienteering Club (FWOC) will be held on Wednesday March 13, 2025 at 7:00 PM Mountain Time at St. Andrews Heights Community Hall, Calgary, Canada.

Please join us beforehand for a fun TNT-style self-guided orienteering training session at 5pm and/or a potluck light meal in the hall at 6pm.

2. If you are unable to attend in person, you can join the meeting by Zoom video conference software (or by dial-in voice only if not voting). You will need to join the meeting using a video camera to confirm your identity if you wish to vote or you can assign your vote to someone else attending in-person (see proxy voting instructions below). No registration is required to attend in-person - only if you are joining by Zoom or phone.

3. The meeting will be called to order as soon as possible once we verify attendees’ identity and voting eligibility. Per the attached Club Bylaws, at least 20% or 15 of the Voting Members is required for quorum.

4. The minutes of the previous AGM, annual report, and financial statements will be posted here as soon as they are available.

5. Voting - In order to vote you must be 12 years of age or older and be a 2025 Member of FWOC or have been assigned a proxy vote (see below). Memberships are valid Jan 1st to Dec 31st of the current year. You will need to purchase a 2025 membership prior to the meeting unless you are an honorary lifetime member. Note: SOGO registrants are non-voting group members.

Proxy Votes - A Voting Member can assign their vote to the Secretary or anyone else attending the meeting in-person by submitting the 2025 Proxy Vote form at least 3 days before the meeting.

6. Meeting Agenda (tentative)

1. Adopt the agenda
2. Adopt the minutes of the previous AGM
3. Consider the Executive Reports
4. Review the financial statements (audited balance sheet and audited income statement) and auditor’s report
5. Other matters including an update from the Alberta Orienteering Association
6. Volunteer Recognition
7. Elect the new Board of Directors - nominations from the floor or sent to [email protected] are welcome
8. Appointing the 2025 auditors
9. Other Questions

Location

Course Maps