Volunteer and organizer information

Resources:

How to organize a Wednesday Night event (not always the latest info, so just ask someone if in doubt)

Managing an Orienteering Event with Mixed (SI Air and traditional) Punching (good overview of handling SI Air and SIACs at regular events)

Contactless Punching with SIAC Sticks (SI# 8xxxxxx) Printable Instructions/Signs for participants at regular FWOC events (not events with scheduled individual start times)

Sportident's SI User Guide Online (extremely/overly? detailed guide to all things SI)

Instructions for Setting up MEOS to Print Splits and Display Results Automatically at an Event (for use with AC-powered Epson printer with wider paper rolls prints out current rank, time lost, etc; optionally use a 2nd display for live results)

How to use SI Splits Printer (the standalone kits that just print out split times on narrow paper rolls from a SI finger stick but that don't print out pace, time lost at a control, etc.).

Alberta Orienteering Association (AOA) Volunteer Information, Volunteer Waivers, and Safety Guidelines - please submit a waiver and learn about the volunteer requirements

Site Safety Checklist.docx

2018 FWOC Foothills Orienteering Membership and Waiver.pdf - note the waiver is out of date.

OpenOrienteeringMap website for creating rough neighbourhood training/TNT maps based on OpenTopoMaps. press Ctrl- to zoom out if your screen is too small to display the buttons and unless it's a Score-O, select "Linear Course" after clicking the "Rendering Options" button and select the GLO-30 5m button to add contours and connecting lines when the PDF is generated.

Download Condes 10 Course Setting Software - download the trial version and/or contact [email protected] to request a license for the full version.

Course Planning in Condes 10 Instruction Manual by Kim Kaperski and Adrian Zissos (updated Jan 2020)

FWOC Logos (for adding to event maps, etc.)

OCAD Route Planner Instructions by Tim McLaren (how to use OCAD's Route Planner to determine the optimal routes based on what's on the map -- can also calculate course climb if you have a lidar DEM for the map)

Orienteering Canada's RouteGadget page (ignore unsafe site warnings) for route replays (we also use Livelox.com sometimes because it is much easier but requires a subscription to view multiple racers at once)

How to Synchronize SI Controls using Time Master Control (and other SI documentation)


Regular Event (e.g., Wednesday Night) Equipment:

  • 45 BSF8 SI controls (numbered 31-75) + Start, Clear, Check and Finish units + BSM7-D USB Download unit + one BSF8 SI time master/check control + black sync coupler stick + purple service/off stick
  • laptop with MeOS (event timing and results software) + SportIdent USB drivers
  • Battery-powered SI 57mm wide Thermal Splits Printer (for SI split times without results from Meos)
  • Optional: AC-powered EPSON TM-T88V 80mm wide Thermal USB Splits Receipt Printer (for SI split times with results, pace, and time lost per control from Meos). Power consumption is <50W.
  • Optional: AIMTOM Portable Power Station – 26800mAh/97Wh Travel Power Bank with 3 AC outlet adapter (a portable power supply for printer, laptop, etc.).
  • Optional: 15" portable display with 25' HDMI cable, 10,000mAh USB power bank and various cables (a 2nd screen that can be powered from laptop or USB battery pack).
  • 2 Tupperware bins with compasses, whistles, first aid, cash box, etc.
  • folder for maps and registration paperwork
  • control stands and flags
  • banners, tents, tables and chairs
  • 25 Red SportIdent SIAC Finger Sticks SI#8495001-8495025; 25 Orange SIAC Finger Sticks: SI# 8495026-8495050; 30 Yellow SI9 Finger Sticks: SI#1427341-1427370; 21 Blue SI8 Finger Sticks: SI#2008536-2008556,2008560; 4 red SI9; 2 red SI8s; one Blue SI6 Finger Stick SI#887065; SOGO has additional sticks. (SIACs hold up to 128 controls and require battery servicing every 100 events or so; SI9 sticks hold up to 50 controls; SI8 sticks up to 30 regular controls; SI6 up to 64 controls)
  • SIAC batteries should last about 3 years or 100 races. If voltage falls below 2.72V the battery check control will display a warning and battery should be replaced after the event.
  • Optional: club Android smartphone (GPS and cellular voice/data-enabled) and 7" Amazon Fire Android tablet (wifi-only; no GPS or data but can use phone Wifi Hotspot)
  • Optional: an additional SI training kit may be available with 25 controls (5 numbers overlap Wed kit) see below for kit details.
  • Optional: other equipment is available (see Club Equipment List (2016))
  • Optional: 900 Watt-hour marine battery (with 1100W inverter), 1000W gas generator, (possibly a 75W solar panel), and a 39inch HDMI TV for larger events.
  • Gebe Splits Printer kit (not reliable; also only use Gebe printer paper special ordered from Germany otherwise it is blurry)
  • 3 additional SOGO SI Splits printer kits (SOGO Access, SOGO@Schools1, SOGO@Schools2)

SI Controls Inventory:

  • see FWOC SI Unit Inventory spreadsheet for more details
  • Rob B is monitoring the kits as of November 2024
  • The unique control numbers for all our kits total 45+25+25+25+30+25=175 Controls numbered 31-75,71-100,100-124,125-149,150-179,180-204 (6 duplicates for Go controls 71,72,73,74,75,100)
  • Wednesday Night Kit - 45 Controls 31-75, RDO BSM-7, Start, Finish, Clear, Check, Time Master, SIAC Test, Purple Off, Coupling Stick, Battery Pack, Mini-Printer, Laptop.
  • Training Kit - 30 Controls 71-100, RDO BSM-7, Start, Finish, Clear, Check/TM, Purple Off, Coupling Stick, SI Red Printer, Mini-Reader
  • SOGO @School 1 - 25 Controls 100-124, RDO BSM-7, Start, Finish, Clear, Check/TM, Purple Off, Coupling Stick, mini-printer/Download Stn x 2
  • SOGO @School 2 - 25 Controls 125-149, Start, Finish, Clear, Check/TM, Purple Off, Coupling Stick, mini-printer/Download Stn x 2
  • SOGO After School - 30 Controls 150-179, Start, Finish, Clear, Check/TM, Purple Off, Coupling Stick, mini-printer/Download Stn x 1, SI Red Printer, Mini-Reader
  • CANMORE - 25 Controls 180-204, RDO BSM-7, Start, Finish, Clear, Check/TM, Purple Off, Coupling Stick, mini-printer/Download Stn x 2
  • Spares at 27Sep2022: Start #2, Finish #3, Clear #1c, Start #11, Finish #11, Clear #7, Start #7, Finish # 7, BSM7 UART1 (USB), BSM7 UART1 (serial-USB adapter), 98, 213, SI Time Master 3 set at SIAC Battery Test